About the Office of the City Secretary
The City Secretary staff consists of the City Secretary, Deputy City Secretary, and three Assistants to the City Secretary. This office is responsible for a myriad of duties involved in maintaining the official records of the City of Lubbock.
In addition to its overall mission of maintaining the official records of the City of Lubbock, the Office of the City Secretary also -
- attends and records all City Council meetings.
- processes many types of permits.
- sells and distributes copies of the City Code; Code supplements, and other City publications.
- processes, tracks and maintains membership of all
City Boards/Commissions; notifies City Council of term expirations, vacancies and new applicants to the various boards and commissions.
- staff liaison to Appointments Advisory Board.
- staff liaison to Permit & License Appeal Board.
- accepts claims filed against the City.
- accepts petitions filed by citizens.
- administers oaths of office to Council members, public safety officers, and Officer of the City status board members.
- is responsible for the conduct of municipal elections of the City of Lubbock, including City council elections and run-offs as well as elections dealing with bond issues, sales tax, venue tax, referendums, initiatives, revisions of the City Charter.
- responsible for the City's records management program, including development and maintenance of records retention schedules for all departments; this includes proper administration of depository for inactive records of the City, including retention and microfilming as required.
- scheduling of ministers for invocation at Regular City Council Meetings.
- publication of official notices.
- research for citizens and internal departments.